Selling to Cambridge Regional College
Cambridge Regional College has a Finance Procurement Team which provides guidance and support to the College in relation to all procurement matters. This also includes managing all tender activities, issuing of purchase orders to suppliers, creating procurement strategies and working with suppliers to deliver value for money and added value for the benefit of learners. The team is managed by Noel Cassidy, Procurement Manager.
Finance Procurement Team
Cambridge Regional College
Kings Hedges Road
Telephone: 01223 418350
Fax: 01223 418281
Preferred Supplier to Cambridge Regional College
Cambridge Regional College has a preferred supplier list created by tendering its requirements for goods and services for a set period of time. All other purchases must conform to the College Financial Regulations which indicate how many quotations need to be obtained depending on the value.
The preferred supplier list must not be confused with the preferred partner register which is used specifically to invite suppliers on the register to tender for delivering qualifications/programmes on behalf of the College.
Orders are checked by the Finance Procurement Team before being forwarded to a supplier via e-mail.
Advertising Tender Opportunities
In addition to its own Financial Regulations, the College has to comply with Public Sector Procurement Regulations/EU Tendering Directives, the purpose of which is to encourage fair and transparent competition which is delivered via competitive tendering throughout the European Union. The EU thresholds from the 1st January 2018 for Services, Supplies and Works tenders is as follows:
The College conducts the majority of its tenders using the In-tend electronic tendering software although some may be advertised via the College website only or other means.
The following tenders/invitation to quotes are currently in progress or due to be issued:
|Preferred Partner to deliver qualifications/programmes||Refer to Register of Preferred Partner for new applicants below|
|CCTV||Evaluation in progress. Expected award by end April 2018|
To access current Cambridge Regional College and other College tender opportunities click on the link below and follow the instructions on the In-tend website. You will need to register/log in before you can express interest in tender opportunities and view the tender documents however you do not need to register/log in to view the description of the tender. Please note only tenders actually issued will be available to view. Further Competitions using a Consortium framework agreement are normally conducted via Intend however only suppliers on the framework agreement will be able to view documents and participate.
To Register or view tenders on Intend Click Here
Cambridge Regional College does not accept expressions of interest in advance of tenders being advertised, however we are happy to accept letters of introduction via e-mail to keep on file.
The College uses two main methods to purchase goods and services.
- Official Purchase Orders
- College Mastercard Purchasing Cards (also known as Government Procurement Cards).
Suppliers must not accept an order from Cambridge Regional College unless they receive an official purchase order number which must be quoted on invoices or if the goods or services have been paid using a College Purchasing Card. No automatic rollover of agreements are accepted unless agreed in advance in writing and is signed by an authorised person on behalf of the College and is backed up by a College official purchase order or in the case of College Visa Purchasing Cards a signed agreement by an authorised College staff member. If in doubt please contact the College Procurement Manager.
Register of Preferred Partners – Window for New Applicants
Cambridge Regional College invites suppliers to apply to join its register of Preferred Partners to deliver qualifications and/or programmes eligible for funding on behalf of the College during each contract year . This relates to Adult Education Budget (Classroom Delivery).
Applications to join the College Preferred Partner Register (PPR) can be made at any time however applications will be collated and evaluated at the next available evaluation slot which is envisioned to be monthly or bi-monthly depending on when the application is submitted and resources available.
To access the Partner Selection Questionnaire please click on the link to Intend. On the Intend web site click on forthcoming tenders and a list of tender opportunities for various Colleges will appear. You can then use the filter on the left hand side of the page to select Cambridge Regional College and you will then be presented with a list of tenders/opportunities specifically for the College. To view the actual questionnaire you will need to click on the relevant expression of interest button. You will need to log in or register to be able to express interest and view the document. If you have not expressed interest by the deadline date then you will not be able to participate.
To become a Preferred Partner to Cambridge Regional College there are two phases to the process:
Phase 1 – Partner Selection Questionnaire: This questionnaire needs to be fully completed to support your application for inclusion on the College Preferred Partner Register. A financial health check will also be carried out. If you pass this stage then you will be officially on the College Preferred Partner Register. The instructions which accompany the questionnaire provides details on conditions for remaining on the register.
Phase 2 – Tender Submission Document: Only those on the Preferred Partner Register will be invited to submit a tender for a specific requirement or lot.
Suppliers who are successful with their application to join the College register are not guaranteed that they will be awarded a contract however as stated above they will be given the opportunity to tender as and when sub-contracting training opportunities arise. Please note only suppliers on the College register at the time of the tender will be invited to participate. Existing suppliers on the Preferred Partner Register will need to re-qualify on an annual basis to remain listed on the register.
Cambridge Regional College is based on the outskirts of Cambridge and operates from two Campuses. The College provides a wide range of education and training including full-time, part-time, Adult Responsive and Employer Responsive provision (including Apprenticeships). Our successful partners deliver full qualifications at a variety of levels, including, Diplomas, Certificates, Awards and Skills for Life qualifications. Collaborative partnering agreements are set up following Contract award with the aim of maximising the quality, range and geographical coverage of the College’s Adult Skills Budget Responsive provision.
From May 2017 future invitations to tender does not include apprenticeships delivery.
Please note the preferred partner register is not to be confused with the College preferred supplier list.
Use of Central Purchasing Bodies
Cambridge Regional College also uses framework agreements set up by Central Purchasing Bodies/Consortiums such as Government Procurement Service, ESPO and Crescent Purchasing Consortium.
Framework agreements are tendered by the Central Purchasing Body and can be called off by Public Sector Organisations including Colleges such as Cambridge Regional College. Depending on the specific framework agreement and value, the College would normally conduct a Further Competition between multiple suppliers on the framework.
Whilst the College will decide which framework agreement (if any) best meets our requirements, agreements set up by the Crescent Purchasing Consortium are mainly used.
For more information on the becoming a supplier to the Crescent Purchasing Consortium please click here